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Annual Membership Meeting 06
DAY AND DATE: 1/17/06
MEETING TYPE:
REASON FOR MEETING:
PRESENT:
Michael Young, President, Board Member, Asst. Instructor
Craig Slack, Board Member, Head Instructor
Jurgen Schmidt, Vice President, Board Member
Shawn Young, Secretary, Board Member, Asst. Instructor
Sylvia Castillo, Treasurer, Board Member
General Membership
CHAIR PERSON: Michael Young
TIME: 8:19pm
PRESIDENT REPORT:
The President briefly explained the structure of our organizations both Alamo City Aikido and South Texas Foundation for Conflict Resolution; the by-laws, what it means to be a voting member, and the role of the board members.
Although the dojo is almost finished out, there a some small projects that still need to be done. The Presidentl is looking for anyone to help build out the restroom because he would like to take a little break from the dojo construction for awhile.
We have three seminars this year, two of which fall very close together. Choate Sensei will be here in January and Ikeda Sensei will be here in February. This is usually not the case but Ikeda Sensei's schedule permitted him to come in February after we had already invited Choate Sensei. If a member has financial difficulties in attending both seminars they should see the President for financial assistance. No member should miss out on the opportunity to attend either seminar. Our next seminar will be later in the year. Ledyard Sensei is coming for his annual visit in October
VICE PRESIDENT REPORT: Jurgen Schmidtt introduced himself as the dojo “all around backup”. He helps Michael with build out and construction for dojo projects. In the Youth Program he is the assistant instructor and fills in when Shawn is out. Although not on the teaching staff he is a back up when Sensei, Michael, and Shawn are out of town or are unable to teach.
Jurgen had a list of “to be done” before the Ikeda Sensei seminar which he shared. He also asked that any member wanting to help get in touch with him or Michael to coordinate their efforts.
TREASURER REPORT: Sylvia explained the monthly income report and all her duties and responsibilities as treasurer. She was happy to report that the dojo is in the black. Michael and Sensei briefly explained the main reason we are in the black is because people registering for the Ikeda Sensei seminar were asked to prepay to reserve their spot since we are capping the seminar at 60 people. Also our rent is very low for this area due to our great landlord Tony Lopez.
SECRETARY REPORT: Shawn briefly explained her duties and responsibilities as secretary and reported on our membership gain and loss for the year, including youth class. She also reminded everyone to remember to mark their hours and total them at the end of the month.
HEAD INSTRUCTOR REPORT: Sensei Craig explained how originally he wanted to host four seminars a year but that was logistically not possible. Instead we will be hosting three seminars a year, one of which will be with Ledyard Sensei in October. We will also be coordinating with the Austin dojo, who normally hosts two seminars a year, to steer clear of scheduling conflicts. Sensei stressed how important attending seminars are, especially when we are fortunate to be hosting them.
Sensei explained how testing will work. Basically, each member is responsible for keeping track of their individual hours, the secretary records them and passes this information to Sensei. When a member has the hours needed and are ready, he/she will test. That's the goal. This is not always automatic, the decision is ultimately up to Sensei, but when a student has met these requirements he/she should be prepared to test.
MOTION
1ST MOTION: A motion was made to vote in Michael Young, Sensei Craig Slack, Sylvia Castillo, Jurgen Schmidt, and Shawn Young as board members
WHO MADE THE MOTION: Michael Young
WHO SECONDED MOTION: Craig Slack
PASS/FAIL: The motion passed unanimously.
2ND MOTION: A motion was made to keep the same officers in the same positions.
WHO MADE THE MOTION: Michael Young
WHO SECONDED MOTION: Craig Slack
PASS/FAIL: The motion passed unanimously.
MOTION TO END MEETING
WHO MADE MOTION: Michael Young
WHO SECONDED MOTION: Craig Slack
TIME OF CONCLUSION: 9:15pm